Lower School Newsletter – August 6, 2025

August 6, 2025
Letter From the Division Director
Welcome to a new school year! My excitement is at a 10 out of 10 as we get ready to reunite and begin a year filled with connection, curiosity, and growth. There’s a unique excitement in the air; it feels like a blend of fresh beginnings and the quiet confidence that comes from growth. Throughout the school year, we witness incredible academic and social growth in our students. Yet, as we reconnect, we also celebrate the beautiful and often underappreciated growth that happens over the summer months.
Perhaps your child learned to ride a bike, gaining a new sense of independence and balance. Maybe they practiced throwing a curveball and mastered it just in time for a late-inning strikeout. Or they might have opened a lemonade stand and proudly served neighbors, discovering the joy of entrepreneurship. Some may have set a personal goal, like swimming 25 meters for the first time, and experienced the confidence that comes from persistence and accomplishment. Others may have attended sleepaway camp for the first time, exploring what it means to be responsible for oneself, build new friendships, and adapt to life in a new environment. These moments, while outside the classroom, are rich with the qualities we nurture in the Lower School: resilience, creativity, independence, and a willingness to take meaningful risks!
Just as our students have grown in joyful and meaningful ways, so too has the Lower School. Over the summer, our Leadership Team has thoughtfully and intentionally refined our daily schedule to implement a six-day rotation. This model enriches each student's academic experience by providing more time for deep learning with both classroom and specialist teachers. It also aligns our division with the Middle and Upper School, strengthening the sense of community across all grades.
The Lower School is also exploring ways to expand our use of Husky Hub, which will provide families with clearer insight into their child’s school day while preparing our students for a seamless transition into the next stages of their Flint Hill journey. We are excited to begin another year of learning, laughter, and connection with your family. But first, enjoy the last few weeks of summer with your loved ones!
In Gratitude,
Jess Henry
Director of the Lower School
Back-to-School
Class Placements Available Tomorrow on Husky Hub
Tomorrow, Thursday, August 7, you will learn who your child’s homeroom teacher will be for the upcoming school year. Along with their homeroom teacher, you’ll also be introduced to the other teachers who will be working with your child throughout the year, supporting their growth across all areas of learning.
Our approach to class placement is both thoughtful and comprehensive. We take into account each student’s academic progress, social-emotional development, and individual learning style, alongside the unique strengths and teaching approaches of our faculty. Our goal is always to create learning environments where every student can thrive and feel a strong sense of belonging.
We understand that a class assignment might not be what your child expected, and that can be upsetting. Should your child express unhappiness, here is some guidance from to help you navigate this common challenge:
- Listen actively to your child to help them express themselves and what they are feeling.
- Validate their feelings as normal/understandable — it makes sense that they would want to be surrounded by their closest friends in advisory and classes.
- Avoid the tendency to fix or solve it for them — both because we (at school) don’t change advisory or class groupings at this point and because, in order to build resilience, kids need to be able to sit with discomfort and know that the adults around them believe they are capable of handling it.
To access your child’s class placement, log in to Husky Hub, click “Children,” and select your child’s name. Click on the "Schedule" tab to access your child's schedule. If you have any questions, please contact Assistant to the Director and the Assistant Director of the Lower School Donna Holaday at 703.584.2360.
Preparing for the 2025-26 School Year
Several resources are available to help your family prepare for the upcoming school year. Preparing for the 2025-26 School Year is a tile on the Husky Hub Resource Board with a comprehensive listing of back-to-school information. Here are some quick links we think you’ll be most interested in:
- Lower School Dress Expectations: Note there is an update regarding P.E. clothes. On days that 5th and 6th grades have P.E. class, students should arrive at school wearing their P.E. uniform. Please note that students will remain in their P.E. clothes for the rest of the school day. Speaking of student uniforms, there’s also access to Lands' End offers, including 50% off backpacks and lunchboxes, August 2-9. Use code BACKPACKS50 and PIN 4852 at checkout.
- Morning Drop-Off and Afternoon Pickup Instructions: The drop-off and pickup procedures remain the same as last year. Please review them carefully to ensure a smooth and efficient process.
Please Review the 2025-26 Flint Hill Family Handbook
All families are required to review the Flint Hill Family Handbook for the 2025-26 school year. The Family Handbook outlines community standards and policies for all Flint Hill students and family members and is organized into three sections: “Respect for Self,” “Respect for Others,” and “Respect for Shared Environment.” The Flint Hill Family Handbook will live on the Resource Board for ease of reference. No other action is required, as enrollment at Flint Hill expects awareness and respect of these policies throughout the school year.
New Letter Day Schedule
Exciting news for Lower School! We've transitioned to a 6-day rotating schedule, designed to enrich each student's academic experience by providing more time for deep learning, greater flexibility for enrichment, and enhanced opportunities for student well-being throughout the year. Below, in our “Subscribe to Flint Hill Calendars” section, you’ll find multiple options to add the Letter Day schedule to your own calendar.
Action Requested: Complete Visitor ID Registration
All Lower School parents and guardians are asked to complete the Visitor ID form. Submitting the form helps us streamline building entry and ensures you're ready for Back-to-School Night and other upcoming events. If you've already filled it out, you're all set! We ask that you please submit the form by Friday, August 15. Thank you for your partnership in keeping our campus safe!
Bus Service Sign-Up Deadline — Friday, August 15
To sign your student up for bus service, please complete the Bus Service Registration Form by Friday, August 15.
Detailed information and a complete list of all morning, afternoon, and evening bus routes are on the Bus Service Information page. If you have any questions, please contact Director of Systems Operations and Systems Training Melissa Turner at bus@flinthill.org or by phone/text at 571.926.7502.
Optional: Join the Flint Hill Carpool Network
To assist families who have an interest in forming a new carpool or adding to an existing one, we have launched a carpool availability feature in the Student Directory on Husky Hub. This resource may be especially helpful to new families who are not served by one of our existing bus routes. From the main toolbar in Husky Hub, select “Directories.” Then select “Student,” under filters navigate to Carpool Availability, and select “Yes.” Use the other available filters to narrow your results as well as the map feature for an additional view.
AfterCare Sign-Up Deadline — Friday, August 15
The AfterCare program is designed to support students through the power of play and enrichment opportunities and is available daily, 3:00-5:30 p.m. See the AfterCare page for details. To sign your student up for AfterCare, please complete the AfterCare Program Registration Form by Friday, August 15. If you have any questions, please email Director of After School and Summer Programs Matt McCoart or contact by phone/text at 571.752.1630.
Optional: Sign Up for Yay Lunch
Those interested in the Lower School lunch program must sign up with Yay Lunch to receive a weekly email, sent every Thursday, featuring lunch menus for the following week. Orders can be placed anytime before Sunday, with the flexibility to choose meals for the entire week or just specific days. Be sure to create a Cafe ID when you register your 5th or 6th grade student to allow them to access the Yay Cafe.
If you have questions about the ordering process or Yay in general, read the Yay FAQs or email info@theyaycompany.com.
Textbooks and Supplies
Textbooks and workbooks for the 2025-26 school year are available for purchase via our eCampus textbook store. Lower School students can purchase access to math and language arts resources through the online eCampus textbook store. If you have textbook questions, please contact Executive Assistant to the Head of School Wendy Seetaram.
Health Forms — New and Returning Students
Completed health forms must be uploaded to the Magnus Health system and approved by the first day of classes, or your child may not attend school. If you have any questions regarding the health forms, please email Director of Health Services Mary Hart or call at 571.926.2818.
SchoolPass Steps To Complete Before School Starts
Flint Hill School uses SchoolPass, a user-friendly and real-time system that allows parents to easily notify the school of student absences, late arrivals, or appointments; helps students and teachers with daily attendance; and assists the school with efficient and secure dismissal to direct students to Lower School carpool, buses, and AfterCare.
You will receive your car tags during your Hopes and Dreams Conference. During carpool, your tag will be scanned and confirmed by a staff member. This automatically notifies classroom teachers that you are in the carpool line, so they can send your child to the pickup area.
Subscribe to Flint Hill School Calendars
To better serve parents, our calendar events are split up by division. There are six different calendars that parents can subscribe to. There is a description of each calendar below, along with instructions for how to subscribe. We recommend that parents subscribe to their division’s calendar as well as:
- 2025-26 Parent Highlights Calendar: includes major school dates like start and end dates, breaks, and school holidays.
- 2025-26 All-School Events: includes events designed for the entire community, including some major Athletics, DEI (Diversity, Equity & Inclusion), Fine Arts, and PA (Parents’ Association) events.
Parents may also want to subscribe to the Letter Days calendar, which helps families keep track of which letter day it is.
How to Subscribe: If you’re a Google calendar user, you can subscribe to each calendar so that they populate on your personal Google calendar by clicking the links below.
If you’re NOT a Google calendar user, you can subscribe to each calendar so that they populate on your personal calendar. Events for the past 2 months and the upcoming 12 months will be included in the feed. It may take up to an hour for any setting changes to be reflected in your external calendars.
Announcements
Uniform and Spirit Wear Exchange, Parent Volunteers & School Store Pop-Up
The Parents' Association's free Uniform and Spirit Wear Exchange is on Wednesday, August 20, 9:00 a.m. – 2:00 p.m., at Hazel Lower School, Room 101. No donation is required to participate; items are first-come, first-served. Donate gently used, clean uniforms, spirit, or athletic wear at the Miller House front porch, Monday, August 11 – Friday, August 15, 8:30 a.m. – 3:00 p.m.
Parent volunteers are needed to help sort Uniform and Spirit Wear Exchange clothing before the event, assist during the Exchange, and help in the School Store. Sign up to volunteer. Please contact Assistant Director of Engagement Olivia Landrum with questions about the Uniform Exchange.
Purchase new spirit wear at the School Store pop-up during the exchange on Wednesday, August 20, 9:00 a.m. – 2:00 p.m., at Hazel Lower School, Room 112. Please contact Marina Matthes with questions about the School Store.
Medication Drop-Off — Thursday, August 21
For students requiring medication on campus, medication drop-off day is Thursday, August 21, 10:00 a.m. – 2:00 p.m., at the Upper School Circle. Pull into the circle, and a member of the team will collect medication and forms directly from your car.
Parent-Teacher Hopes and Dreams Conferences — August 25-26
Using the Responsive Classroom approach, homeroom teachers and advisors build their classroom communities with intention and care, so that each child feels safe, respected, and that they belong. To gain a better understanding of each child and facilitate a strong partnership with parents for the school year ahead, homeroom teachers and advisors will host a 20-minute in-person Hopes and Dreams Conference for parents on Monday, August 25, and Tuesday, August 26. These conferences give parents the opportunity to share their hopes, dreams, and goals for their child for the new year. Parents are also encouraged to share any other information that would be helpful for the teacher to know about their child.
Parents will be emailed instructions to sign up for the in-person conferences, using our online scheduling system, beginning Monday, August 11. You will also find the sign-up link on the Husky Hub Resource Board. Drop-in childcare for currently enrolled Lower School Students will be available in Room 201 while their parents are in their conferences. If you have any questions or need help with the online scheduling system, please email Donna Holaday or call her at 703.584.2360.
Lower School New Parent Orientation — Friday, August 29
New Lower School families are invited to a special session with Lower School administrators on Friday, August 29, 8:15-10:15 a.m., in the Olson Theater. This is a wonderful opportunity to receive helpful information, learn ways to get involved, and ensure a successful start to the school year.
Lower School Birthday Celebration Policy
Due to our commitment to fostering an equitable, inclusive, and safe environment for all students, we provide all birthday celebration items. Please remember that no outside food, treats, or favors are permitted on campus. We invite you to celebrate your child's special day by sending in photos or a slideshow to be shared with the class. Additionally, students will get a "Free Dress Day" (students may wear non-uniform clothing that reflects their personality and style) and be recognized during our morning meeting.
New Roles and New Hires
We're thrilled to introduce the new faces joining our community this year, as well as several admin, faculty, and staff members who have taken on new roles.
Welcome from Barbara O’Reilly, Parents' Association President
It’s almost time to kick off the 2025-26 school year! Whether this is your first year or you’re a “pro-level” Husky, I am glad you are part of this community. I look forward to a fantastic year ahead and connecting with Flint Hill families. There are many PA events planned for this year in addition to volunteer opportunities, and the newsletter is the best resource to see what’s on the horizon.
I hope you and your family enjoy the last few weeks of summer, and I look forward to seeing you soon!
Upcoming Events
Class Placements Available
Thursday, August 7
Parent-Teacher “Hopes and Dreams” Conferences Sign-up Open to Parents
Monday, August 11
Uniform and Spirit Wear Drop-Off
Monday, August 11 – Friday, August 15
Lower School Campus, Miller House front porch, 8:30 a.m. – 3:00 p.m.
Bus Service Sign-Up Deadline
Friday, August 15
Sign Up
AfterCare Sign-Up Deadline Extension
Friday, August 15
Sign Up
Uniform and Spirit Wear Exchange and Parent Volunteer Fair
Wednesday, August 20
Hazel Lower School, Room 101, 9:00 a.m. – 2:00 p.m.
School Store Open on Lower School Campus
Wednesday, August 20
Hazel Lower School, Room 112, 9:00 a.m. – 2:00 p.m.
Medication Drop-Off
Thursday, August 21
Upper School Front Circle, 10:00 a.m. – 2:00 p.m.
Lower School New Family Social
Friday, August 22
Hazel Lower School, 2:00-3:00 p.m.
Parent-Teacher “Hopes and Dreams” Conferences
Monday, August 25, and Tuesday, August 26
Hazel Lower School
Lower School First Day of Class
Wednesday, August 27
Lower School New Parent Orientation
Friday, August 29
Hazel Lower School, Olson Theater, 8:15-10:15 a.m.
Labor Day — Grades JK-12, No Classes
Monday, September 1
Lower School Picture Day
Tuesday, September 2
Parents’ Association Divisional Ambassador Kickoff Meeting
Friday, September 5
Westwood Country Club, 8:45-11:45 a.m.
Parent Mixer
Monday, September 8
Peterson Middle School Terrace, 8:30- 9:30 a.m.
Grades JK-3 Back-to-School Night
Thursday, September 11
Hazel Lower School, 7:00-9:00 p.m.
Parents’ Association Tennis Social
Friday, September 12
Upper School Tennis Courts, 9:00 a.m. – 12:00 p.m.
All-School Gathering
Monday, September 15
Upper School Building Gym, 1:15-2:15 p.m.
Grades 4-6 Back-to-School Night
Thursday, September 18
Hazel Lower School, 7:00-9:00 p.m.
Leadership Donor Reception
Friday, September 19
7:00-9:00 p.m.