Middle School Newsletter – Aug 7, 2024

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    AUGUST 7, 2024

    Letter From The Division Director

    I hope that you are enjoying time with your families during these final weeks of the summer. If your children are anything like me, they are feeling excited and ready for the start of the year at some moments and nervous about it at other times. We appreciate that middle school is a wonderfully unique and emotional period of time and that over half of our students will be new to our building — some from our Lower School and some brand new to Flint Hill. This informs our communications and programming in the next few weeks as well as the structure and activities of the first few days of school. As we get excited for the 2024-25 school year, please review the information below. I look forward to seeing your children soon and partnering with you for another outstanding year. 

    Brian Lamont
    Director of the Middle School

    Back-to-School

    Student Schedules Available Online — Thursday, August 8

    Specific teacher and class assignments will be available tomorrow morning, Thursday, August 8. To access your child’s class placement, log in to Husky Hub, click “Children” and select your child’s name. From the “Progress” page, scroll down to view your child’s classes and teachers.

    Our hope is that providing this information several weeks before the first day of school is helpful to you and your child in the transition back to school. I’ve also noticed over the years that these details can create an emotional reaction for some students who were hoping or expecting to be placed with their best friends or particular teachers. This presents a challenge for parents who are trying to navigate this disappointment and help their children feel positive and optimistic about the year ahead.

    Here is some additional context about our process as well as some recommendations for parents.

    Please feel free to reach out to Director of the Middle School Brian Lamont, Middle School Counselor John Magner, or Director of Counseling Tracie Epes to consult about any of this, and here are a few additional resources to consider. 

    Preparing for the 2024-25 School Year

    The first day for Middle School students is Wednesday, August 28, 8:00 a.m. to 3:20 p.m. Several resources are available to help your family prepare for the upcoming school year. Preparing for the 2024-25 School Year is a tile on the Husky Hub Resource Board with a comprehensive listing of back-to-school information. Here are some quick links we think you’ll be most interested in:

    Please Review the 2024-25 Flint Hill Family Handbook

    All families are encouraged to review the Flint Hill Family Handbook for the 2024-25 school year. The Family Handbook outlines community standards and policies for all Flint Hill students and family members and is organized in three sections: “Respect for Self,” “Respect for Others,” and “Respect for Shared Environment.” The Flint Hill Family Handbook will live on the Resource Board for ease of reference. No other action is required, as enrollment at Flint Hill expects awareness and respect of these policies throughout the school year.

    Bus Service Sign-Up — Deadline Extended to Monday, August 19

    Details regarding morning, afternoon, and evening bus service can be found here. A complete list of all morning, afternoon, and evening bus routes can be found here. We’ve extended our registration window; please complete the Bus Service Registration Form by Monday, August 19.

    If you have any questions, please contact Director of Systems Operations and Systems Training Melissa Turner at bus@flinthill.org or by phone/text at 571.926.7502.

    Extended Day Sign-Up — Deadline Extended to Monday, August 19

    The Extended Day program is a space for students to recharge after a structured school day, engage with fellow students, and complete their nightly homework. The program is available daily from 3:30-6:00 p.m. Click here for more information and to sign up. If you have any questions, please email Director of After School and Summer Programs Matt McCoart or contact by phone/text at 571.752.1630.

    Textbooks and Supplies

    Textbooks and workbooks for the 2024-25 school year are available for purchase via our eCampus textbook store. Please reference your child’s schedule on Husky Hub when you order textbooks. If you have any questions, please contact Aaron Proctor.

    Health Forms — New and Returning Students 

    Completed health forms must be uploaded to the Magnus Health system and approved by the first day of classes, or your child may not attend school. If you have any questions regarding the health forms, please email Director of Health Services Mary Hart or call at 571.926.2818.

    Subscribe to Flint Hill School Calendars

    To better serve parents, our calendar events are split up by division. There are six different calendars that parents can subscribe to. There is a description of each calendar below along with instructions for how to subscribe. We recommend that parents subscribe to their division’s calendar as well as:

    • 2024-25 Parent Highlights Calendar: includes major school dates like start and end dates, breaks, and school holidays
    • 2024-25 All-School Events: includes events designed for the entire community, including some major Athletics, DEI (Diversity, Equity & Inclusion), Fine Arts, and PA (Parents’ Association) events

    Middle School (MS) and Upper School (US) parents may also want to subscribe to the MS/US Letter Days calendar which helps families keep track of which letter day it is.

    Instructions on How to Subscribe

    Optional: Join the Flint Hill Carpool Network

    To assist families who have an interest in forming a new carpool or adding to an existing one, we have launched a carpool availability feature in the Student Directory on Husky Hub. This resource may be especially helpful to new families who are not served by one of our existing bus routes. From the main toolbar in Husky Hub, select “Directories.” Then select “Student,” under filters navigate to Carpool Availability and select “Yes.” Use the other available filters to narrow your results as well as the map feature for an additional view. 

    Announcements

    Donation Drop-Off for Uniform and Spirit Wear Exchange

    If you have gently used, clean uniforms, spirit wear, or P.E./athletic wear to donate, please drop them off between Monday, August 12 - Friday, August 16, 8:30 a.m. - 3:00 p.m. on the Miller House front porch. Middle and Upper School parents are welcome to donate too. 

    Parent Volunteer Opportunities

    Parent volunteers are needed to help sort Uniform and Spirit Wear Exchange donations before the event, assist during the Exchange, and help in the School Store. Sign up to volunteer. Please contact Melissa Riley in the Advancement Office with questions about the Uniform Exchange or Marina Matthes with questions about the School Store.

    Register for Back-to-School Social — Tuesday, August 20

    Middle School families are invited to register for a casual party at Peterson Middle School on Tuesday, August 20, 5:30-6:30 p.m. Students will enjoy Rita's Italian ice and play field games, board games, and on the playground. Parents are welcome to socialize and hear from Head of School Patrick McHonett, Assistant Head of School for Institutional Advancement Meredith VanDuyne, and Middle School Director Brian Lamont. Contact the Admission Office at 703.584.2314 or admission@flinthill.org with any questions.

    Uniform and Spirit Wear Exchange — Wednesday, August 21

    The Parents’ Association is proud to sponsor the annual Fall Uniform Exchange on Wednesday, August 21, 9:00 a.m. - 2:00 p.m., at the Hazel Lower School in Room 101. There is no cost for this event, and you do not have to donate to participate. Item availability is based on donations and will be first-come, first-served.

    School Store Open  — Wednesday, August 21

    The School Store will be open during the Uniform and Spirit Wear Exchange, so you can purchase new spirit wear, on Wednesday, August 21, 9:00 a.m. - 2:00 p.m., at the Hazel Lower School in Room 112.

    Medication Drop-Off — Thursday, August 22

    For students who will need to keep medication on campus during the school year, medication drop-off day is on Thursday, August 22, 10:00 a.m. - 2:00 p.m. at the Upper School Circle. 

    Families will pull into the circle and a nurse will come to your car to collect the medication and the appropriate forms. As a reminder, all prescription medication must be accompanied by the physician's order on the Medication Authorization Form, which must be completed and signed by the prescribing physician. 

    All medication must have the pharmacy label on it. All over-the-counter medication must be accompanied by the Medication Authorization Form and must be completed and signed by a parent or guardian. The medication must be in the original packaging and must be administered according to the package instructions, including the time and route to be administered. 

    If you are unable to come to the School on the medication drop-off day, please call to schedule an appointment with your division’s nurse prior to the start of school. 

    • Upper School Nurse: 703.584.2396
    • Middle School Nurse: 703.584.2397
    • Lower School Nurse: 703.584.2399

    To drop off medication refills throughout the school year, please call and schedule an appointment with your division’s nurse.

    Middle School Parent Virtual Orientation — Monday, August 26

    New and returning parents are invited to learn more about the transition to the school year and ask any remaining questions. This virtual session will be held on Monday, August 26, 9:00-10:00 a.m. Use this link to join the Google Meet.

    Middle School Parent-Advisor In-Person Conferences — Monday, August 26 - Tuesday, August 27

    To facilitate the important partnership for the school year ahead, advisors will be hosting parent conferences on Monday, August 26, and Tuesday, August 27. These 15-minute conferences will allow you to connect with your child’s advisor and share any helpful information. A sign-up link will be sent on Monday, August 12. If you have any difficulties or questions about the online scheduling system, please contact Michelle Keatley. You are welcome to bring your child to school either of these days for a self-guided tour if they would benefit from visiting the building before the first official day!

    Middle School Athletics Practices Begin — Tuesday, September 3

    We will have organizational meetings during the first week of school, and practices officially begin on Tuesday, September 3. Contact Associate Director of Athletics Adam Rice with any questions, and visit Husky Hub for additional information on seasonal logistics. You can find all Upper School and Middle School fall game schedules by visiting the Athletics page of our website.

    New Roles and New Hires

    We are excited to welcome new members to our Flint Hill team and celebrate those taking on new roles this school year.

    Welcome from Rejera Arnold P'33, Parents' Association President

    Dear Flint Hill Families,

    It’s almost time to kick off the 2024-25 school year! Whether this is your first year or you’re a “pro-level” Husky, we are glad you are a part of our community. I am looking forward to a fantastic year ahead and connecting with parents on campus.

    • About me: Our family joined Flint Hill in 2022, and we’ve been active in the community ever since. I have a Lower School Husky, Avery ’33. One of the things we love about Flint Hill is the warm and welcoming space the school provides so students can thrive in their learning environment.
      I’ve enjoyed serving as a Flint Hill Fund volunteer and a divisional ambassador over the years. Attending events over Homecoming weekend is a favorite Flint Hill memory and truly a highlight for my family. My Lower School student even organized meeting points with his friends during carpool so they could enjoy the festivities together! It’s always nice to connect with Huskies we may already know, and a great opportunity to meet new families.
    • About the Parents’ Association (PA): Every Flint Hill parent and guardian is automatically a PA member, and there are no membership fees. The PA strengthens the partnership between the School and Flint Hill families by encouraging parental involvement and engagement within our community. The PA Divisional Ambassadors is a group of over 90 volunteers that builds community among parents and guardians. We are here to help you connect and are actively involved by attending school events, hosting parent socials, volunteering, and encouraging you to do the same. Meet the 2024-25 Divisional Ambassadors!
    • What’s to come: There are many PA events planned for this year in addition to volunteer opportunities, and the newsletter is the best resource to see what’s on the horizon. 

    I am eager to partner with parents as we pull the sled together. I hope you and your family soak up the last few weeks of summer, and I look forward to seeing you soon!

    Go Huskies,

    Rejera Arnold P’33
    Parents’ Association President

    Upcoming Events

    Student Schedules Available Online
    Thursday, August 8

    Donation Drop-Off for Uniform and Spirit Wear Exchange
    Monday, August 12 - Friday, August 16
    Lower School Campus, Miller House front porch, 8:30 a.m. - 3:00 p.m. 

    Sign-up Link Sent for Parent-Advisor Conferences
    Monday, August 12

    Bus Service Sign-Up Deadline Extension
    Monday, August 19
    Sign Up Here

    Extended Day Sign-Up Deadline Extension
    Monday, August 19
    Sign Up Here

    Parent Volunteer Opportunities
    Monday, August 19 - Wednesday, August 21
    Sign Up to Volunteer

    Back-to-School Social
    Tuesday, August 20
    Peterson Middle School, 5:30-6:30 p.m.
    Register Here

    Uniform and Spirit Wear Exchange
    Wednesday, August 21
    Hazel Lower School, Room 101, 9:00 a.m. - 2:00 p.m.

    School Store Open on Lower School Campus
    Wednesday, August 21
    Hazel Lower School, Room 112, 9:00 a.m. - 2:00 p.m.

    Medication Drop-Off
    Thursday, August 22
    Upper School Circle, 10:00 a.m. - 2:00 p.m.

    Middle School Parent Virtual Orientation
    Monday, August 26
    9:00-10:00 a.m.
    Google Meet Link

    Middle School Parent-Advisor Conferences
    Monday, August 26, and Tuesday, August 27
    Link to register will be sent via email on Monday, August 12.

    Parents' Association Middle School Volunteer Fair
    Monday, August 26, and Tuesday, August 27
    Peterson Middle School Lobby, 8:00 a.m. - 4:00 p.m. 

    Middle School First Day of Class
    Wednesday, August 28 

    Labor Day — Grades JK-12, No Classes
    Monday, September 2

    Middle School Athletics Practices Begin
    Tuesday, September 3

    Middle School Student Picture Day
    Thursday, September 5

    Middle School Back-to-School Night
    Thursday, September 5
    Peterson Middle School, 7:00-9:00 p.m.

    Parents’ Association Divisional Ambassador Kickoff Meeting
    Friday, September 6
    Westwood Country Club, 8:45-11:45 a.m.

    Parents’ Association Tennis Social
    Friday, September 13
    Upper School Tennis Courts, 9:00 a.m. - 12:00 p.m.

    Parents of "Lifers" Reception
    Monday, September 16
    Upper School deCamp Garden, 12:15-1:15 p.m.

    All-School Gathering
    Monday, September 16
    Upper School Gym, 1:15-2:15 p.m.

    Parent Mixer
    Tuesday, September 17
    Upper School deCamp Garden, 8:30-9:30 a.m.