Upper School Newsletter – August 9, 2023

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    August 9, 2023

    Letter From The Division Director

    Welcome back, Huskies! I hope that everyone's summer had that perfect mixture of adventure and relaxation. The halls of the Upper School Campus have been far too quiet this summer, and we anxiously await the energy that exists only when there are 580 teenagers populating the classrooms.

    In this year's opening message, I would like to focus on two main topics. The first topic is the daily bell schedule. The Upper School shifted to a five-day rotation with long, built-in breaks, during the pandemic, in the 2020-2021 school year. Over the last three years, we have been slowly acclimatizing students back to the principles of daily scheduling that we utilized prior to the pandemic. We are returning to a seven-day rotation, bringing back daily advisory, and returning some of the much-needed classroom time. After needing to switch bell schedules multiple times over the past few years, we are committed to utilizing this schedule for the next few years to create some structure and consistency for the students. One key change that I want to highlight is that we have moved daily advisory to the end of the day, when it previously had been the start of the day. This change stemmed from our ability to overlap the schedule with the Middle School, if we did advisory at the end of the day, and also with the idea that a daily advisory at the end of the day can help students think about preparing for the next day. As a reminder, these advisory sessions are not optional. All students are required to attend advisory until 2:30 p.m. This means that the earliest a student can be picked up in the carline is 2:30 p.m., though we sincerely hope they stay until 3:30 p.m. to make use of office hours.

    The other topic is our new Upper School Academic Handbook. While creating our Flint Hill Family Handbook, we received feedback from parents that having a similar handbook that discussed all academic matters at the Upper School would be very helpful. The various department chairs worked on collating our academic policies last year, and I am pleased to announce that we have completed the 2023-24 Upper School Academic Handbook that we hope will be a great tool for students and their families. Most of the policies contained inside will be things that returning students already know, but this is a must-read for new students to the Flint Hill Upper School. Please review it with your student when you have a chance.

    I hope to see all of you at Back-to-School Night on Thursday, August 31

    Don Paige
    Director of the Upper School

    Back-to-School

    Preparing for the 2023-24 School Year

    Many answers to your back-to-school questions can be found on the Preparing for the 2023-24 School Year tile on the Resource Board of Husky Hub.

    To access the Resource Board, visit www.flinthill.org/app, and log in with your username and password. Once logged in, click Resources on the top navigation bar, and then click on the Preparing for the 2023-24 School Year tile. The tile will remain accessible through the start of the new school year. We recommend bookmarking it!

    Student Schedules Available Online - Thursday, August 10

    Specific teacher and class assignments will be available tomorrow morning, Thursday, August 10. To access your child's class placement, log in to Husky Hub, click "Children" and select your child's name. From the "Progress" page, scroll down to view your child's classes and teachers. Please note that the Drop/Add deadline for Upper School students is the end of the day on Friday, September 15. Students wishing to make a schedule change need to contact the school registrar, Maha Morse.

    Bus Service Sign-up - Sign-Up Deadline Extended to Friday, August 11 

    Details regarding morning, afternoon, and evening bus service can be found here. A complete list of all morning, afternoon, and evening bus routes can be found here. We've extended our registration window; please complete the Bus Service Registration Form by this Friday, August 11.

    Textbooks and Supplies

    Textbooks and workbooks for the 2023-2024 school year are available for purchase via our eCampus textbook store. Please reference your child's schedule on Husky Hub when you order textbooks. If you have any questions, please contact Julie Young.

    Dress Guidelines

    Please review the dress guidelines with your student prior to the school year. This is available under the heading "Dress Guidelines" on the Preparing for the 2023-24 School Year page on the Husky Hub Resource Board. Please reach out to Upper School Dean of Students Howard Chang with any questions.

    Health Forms - New and Returning Students 

    Completed health forms must be uploaded to the Magnus Health system and approved by the first day of classes, or your child may not attend school. If you have any questions regarding the health forms, please contact Director of Health Services Mary Hart at 571.926.2818.

    Subscribe to Flint Hill School Calendars

    In an attempt to better serve parents, we have updated our school calendar display by splitting calendar events into divisions. There are now six different calendars parents can subscribe to. There is a description of each calendar below along with instructions for how to subscribe. We recommend that parents subscribe to your division's calendar as well as:

    • Parent Highlights Calendar: includes major school dates like start and end dates, breaks, and school holidays.
    • All-School Events: includes events designed for the entire community including some major athletic, fine arts events, Parents' Association, and (Institutional Equity & Inclusion) IEI events.

    Middle School (MS) and Upper School (US) parents may also want to subscribe to the MS/US Letter Days calendar which helps your family keep track of which letter day it is.

    Instructions on How to Subscribe

    If you're a Google calendar user, you can subscribe to each calendar so that they populate on your personal Google calendar by clicking the links below. 

    If you're NOT a Google calendar user, you can subscribe to each calendar so that they populate on your personal calendar. Events for the past 2 months and the upcoming 12 months will be included in the feed. It may take up to an hour for any setting changes to be reflected in your external calendars.

    SchoolPass Steps To Complete Before School Starts

    Flint Hill School uses SchoolPass, a user-friendly and real-time system that allows parents to easily notify the school of student absences, late arrivals or appointments; helps students and teachers with daily attendance; and assists the school with efficient and secure dismissal to direct students to Lower School carpool, buses, and AfterCare.

    Returning Families

    The only step you need to complete at this time is to review your approved driver's list and update or delete it if needed. Instructions for "Adding, Updating and Deleting Approved Driver and Car Procedures" for the SchoolPass app are on the Preparing for the 2023-24 School Year tile on the Resource Board in Husky Hub.

    New Families

    On July 18, you should have received an auto-generated "welcome" email from noreply-2300@schoolpass.com with instructions to download the application and create a profile. If you did not receive that email or need SchoolPass assistance in general, please email helpdesk@flinthill.org.

    Announcements

    Senior Portrait Sign-ups - Monday, August 21 - Tuesday, August 22

    Senior portraits will be taken by appointment on campus Monday, August 21, and Tuesday, August 22. Click here to schedule an appointment.

    Fall Uniform Exchange - Wednesday, August 23

    The Parents' Association is proud to sponsor the Fall Uniform Exchange on Wednesday, August 23, from 9:00 a.m. to 2:00 p.m., in Room 101 of the Hazel Lower School building. There is no cost for this event, and you do not have to donate in order to participate. Item availability is based on donations and will be first-come, first-served.

    The School Store will also be open during the Exchange, so you can pick up new spirit wear items at the same time! The School Store is located in Room 112 in the Hazel Lower School.

    Donation Drop-off
    Monday, August 7 - Friday, August 11, 8:30 a.m. - 3:00 p.m.

    If you have gently used, clean uniforms, spirit wear, or P.E./athletic wear to donate, please drop them off on the Miller House front porch Monday, August 7, through Friday, August 11, between 8:30 a.m. and 3:00 p.m. 

    Parent Volunteer Opportunities
    Parent volunteers are needed. Sign up to volunteer!

    Please contact Melissa Riley in the Advancement Office with questions about the Uniform Exchange or Marina Matthes with questions about the School Store.

    Medication Drop-Off - August 24

    For students who will need to keep medication on campus during the school year, we will have a medication drop-off day on Thursday, August 24, 10:00 a.m. - 2:00 p.m. at the Upper School Circle. 

    Families will pull into the circle, and a nurse will come to your car to collect the medication and the appropriate forms. As a reminder, all prescription medication must be accompanied by the physician's order on the Medication Authorization Form, which must be completed and signed by the prescribing physician. 

    All medication must have the pharmacy label on it. All over-the-counter medication must be accompanied by the Medication Authorization Form and must be completed and signed by a parent or guardian. The medication must be in the original packaging and must be administered according to the package instructions, including the time and route to be administered. 

    If you are unable to come to the School on the medication drop-off day, please call to schedule an appointment with your division's nurse prior to the start of school. 

    Upper School 703.584.2396
    Middle School 703.584.2397
    Lower School 703.584.2399

    To drop off medication refills throughout the school year, please call and schedule an appointment with your division's nurse. 

    Fall Sports 

    Students who didn't sign up for a fall sport - it's not too late. Students who did sign up to participate in a fall sport can gather the latest information on tryouts, preseason practices, and seasonal logistics in the Upper School Athletics tile of Husky Hub.

    Selections - Still Time to Sign Up!

    Fall sports are set to begin on Monday, August 21, with the exception of Varsity Football, which begins on Monday, August 14. There is still time to be added to a fall-sport roster. Students who would like to switch or be signed up for a fall sport should contact Director of Sports Information Rhamat Alhassan. Contact Director of Athletics Dewayne Robinson with any questions.

    Tryouts

    Tryout dates and locations are in Husky Hub. Go to the Upper School Athletics tile, scroll down the page to the "Summer and Pre-Season Information for Fall Sports" section, select the name of the sport, and a new page will open. Team-specific tryout information will be available in the "Announcements" section. Additional questions may be directed to the team coaches.

    Equipment

    As we approach tryouts, please contact the head coaches with any questions regarding specific equipment requirements. They will be able to assist or give directions pertaining to next steps.

    Important Events/Dates to Note

    • Fall Meet the Coaches Night - Friday, August 25, 5:45-6:15 p.m., Upper School Gym 
    • Upper School Athletics Picture Day - Wednesday, September 6, Upper School Commons
    • Letterman Jacket Fitting - Tuesday, September 26, 11:30 a.m. - 1:00 p.m., Cafeteria Foyer

    Check Us Out On Social

    As part of our commitment to keeping you informed and engaged in your child's Flint Hill journey, we are excited to invite you to explore FH Athletics' social media platforms.

    To get started, simply follow us on the following platforms:

    We encourage you to join us on our social media journey and be part of our school's vibrant online community. We look forward to sharing many unforgettable moments with you!

    New Roles, Departures, and New Hires

    New Roles

    Congratulations to the following returning faculty and staff who have taken on new roles this year.

    • Matt Felton - Full-time Upper School Substitute Teacher
    • Dejon Griffin, Upper School Math Teacher
    • Ariel Harper - Fine Arts Events Manager and Upper School Dance Teacher
    • Shannon McCarty - Interim Director of the Learning Center
    • Lola McCray - Upper School Math Teacher
    • Eve Shade - Art Director
    • Andrew Tran - Middle and Upper School Technology and Instructional Specialist

    Departures 

    As we do each year, we have faculty and staff who depart over the summer due to retirement, relocation or new career or educational opportunities. We are grateful for their service to Flint Hill and wish them well in their future endeavors. 

    • Laura Day - Enrollment Data and Systems Coordinator
    • Samantha Hill - Upper School English Teacher

    New Hires 

    We are delighted to welcome new Upper School faculty/staff and members of the Senior Leadership Team to the Flint Hill family.

     

    Rhamat Alhassan - Director of Sports Information  

    Rhamat has played volleyball professionally overseas for the last five years, which included two years with the United States Women's National Team. She has a B.S. in telecommunications - production from the University of Florida and an M.S. in management from the University of Florida. Fun fact: Rhamat loves to crochet and knit.


    Allyson Arrington - Upper School Math Teacher  

    Allyson has been teaching mathematics for over 20 years in three different independent schools and three different university systems. She has a B.S. in mathematics from Wofford College and an M.A. in mathematics from Wake Forest University. Fun fact: Allyson loves working on puzzles, especially with her children.


    Shawn Arrington - Director of Information Technology

    Shawn has worked in independent schools for over 25 years in North Carolina, Alabama, Mississippi, and Tennessee. Most recently, Shawn worked at the Baylor School in Chattanooga, Tennessee, for 14 years, serving as chief information officer, teacher, advisor, and coach. He has a B.S. in physics and mathematics from Longwood University and an M.S. in electrical engineering from the University of Alabama - Birmingham. Fun fact: Shawn enjoys binge-watching TV shows with his wife and two young adult children.


    Ashley Donovan - Upper School Science Teacher  

    Ashley worked for the American Chemical Society for eight years, first in the Education Division and later as director of strategy development. She has experience teaching middle and high school mathematics as well as college-level chemistry. She has a Ph.D. in chemistry from Princeton University. Fun fact: Ashley ran across the United States in 2014 and is a volunteer firefighter/EMT at the Bethesda-Chevy Chase Rescue Squad in Montgomery County, Maryland.


    Cabell Doswell - Upper School Learning Specialist

    Cabell worked at Episcopal High School for five years as the director of student activities, experiential learning team member, cross-country coach, advisor, and dorm leader. She has a B.S. in sport and event management and business administration from Elon University and an M.T. in special education from the University of Virginia. Fun fact: Cabell has an over-100-pound golden retriever named Tater.


    Tracie Epes - Director of Counseling

    Tracie has worked with children and adolescents for over 25 years in public and private schools, therapeutic settings, and community agencies. Prior to joining Flint Hill, she worked at The Madeira School for 15 years as the director of counseling. She has a B.A. in psychology from the University of North Carolina - Chapel Hill and an M.S. and Ed.S. in counseling from the University of North Carolina - Greensboro. Fun facts: Tracie enjoys baking cupcakes and creating different flavors and designs. She loves playing and watching soccer, walking in the woods with her dog, Phoebe, and spending time with family and friends.  


    Stefanie Jochman - Upper School English Teacher  

    Stefanie has worked in education for 16 years at 3 different independent schools and as a teacher educator with the Folger Shakespeare Library. She has a B.A. in English with a secondary education certification from St. Norbert College and an M.A. in English from the University of Wisconsin - Oshkosh. Fun facts: Stefanie loves to travel, try new restaurants or recipes, and spend time with her growing number of nieces and nephews.


    Jason Klem - Assistant Director of College Counseling  

    Jason has worked in college admissions for six years. He represented Trinity College in Hartford, Connecticut, for five years and spent two years as a Washington D.C.-area regional coordinator, developing a solid understanding of the high schools in the region. He has a B.S. in applied psychology from Ithaca College. Fun facts: Jason loves to explore new areas by walking, hiking, and running. He has completed multiple marathons.


    Caroline Loh - Upper School English Teacher

    Caroline has over a dozen years of working in education, teaching at both middle and high school levels on the East and West Coast at public and private schools. She has a B.A. in English from Mary Washington University and an M.A.T. in English Education from the University of Virginia. Funt facts: Caroline shares that "once upon a time I was a gold medalist in the World Ultimate Frisbee Championship in Japan."


    Madeleine Lopez - Director of the Lower School  

    Madeleine has taught several elementary grade levels and held numerous academic leadership positions for 20 years, both in public and private schools. She has a B.S. in foreign service from Georgetown University, an M.A.T. in Elementary Education from Manhattanville College, and an M.Ed. in private school leadership from Columbia University. Fun fact: Madeleine is an only child but now has a large family and loves to spend time with them.


    Aaron Proctor - Director of Academics

    Proctor served as a teacher - mostly in psychology and mathematics - and administrator for over 20 years at various schools. He has a B.S. in economics from Carnegie Mellon University and an M.S. in psychology from Capella University. Fun facts: He prefers to be called Proctor as his first name and he loves rugby.


    Devanshi Shah - Upper School Math Teacher  

    Devanshi has worked in education for the past six years in mostly public schools in Richmond, Virginia; at Varina High School in Henrico County, Virginia; and at Gainesville High School in Gainesville, Virginia, as a math teacher and a girls tennis coach. She has a B.S. in mathematics and M.A.T. in Secondary Mathematics Education, both from Virginia Commonwealth University. Fun facts: Devanshi has lived in four different countries. She has a large extended family who live all over the United States. She loves to dance and travel on weekends. She is getting married this September (she is currently Devanshi Patel and will officially be Devanshi Shah after September 30).


    Maxwell Simpson  - Enrollment Systems Manager

    Maxwell has worked in higher education settings for about eight years, including recruitment and operational positions. He has a B.S. in communications from Old Dominion University and an M.S. in cybersecurity from Marymount University. Fun facts: Maxwell is a triplet and loves to play competitive pickleball.


    Frances Wolf - Athletics Coordinator  

    Frances worked at the University of Oklahoma, for the past three years, in addition to coaching softball. She has a B.S. in sport management from Towson University and an M.Ed. in sports administration from the University of Miami, and she has previously held a PHR certification. Fun facts: Frances is a Navy wife with three daughters and three golden retrievers.

    Welcome from Scott McCandless, Parents' Association President

    Dear Flint Hill Families,

    There is still plenty of summer left to enjoy, but the 2023-2024 school year is right around the corner! Whether this is your first year or your last as a Husky parent, we are glad you are a part of our community. I am looking forward to a fantastic year ahead and connecting with parents on campus.

    • About me: Our family joined Flint Hill in 2020, and we've been active in the community ever since. Jennifer and I have three kids: Eamon '27, Emmie '30, and Morgan '30 (yes, twins!). One of the things we love about Flint Hill is the community, and I've enjoyed serving as an Annual Fund volunteer, a divisional ambassador, and hosting several parent gatherings over the years. There are many events that have provided great memories, but I'm not sure anything beats Homecoming for camaraderie, fun, and the Husky spirit! Mark your calendars for Homecoming weekend, September 29-30. 

    • About the Parents' Association: Every Flint Hill parent and/or guardian is automatically a member of the Parents' Association, and there are no membership fees. The Parents' Association strengthens the partnership between the School and Flint Hill families by encouraging parental involvement and engagement within our community. The Parents' Association Divisional Ambassadors is a group of nearly 80 volunteers that build community among parents and guardians. They are here to help you connect and are actively involved by attending school events, hosting parent socials, volunteering and encouraging you to do the same. Meet th23-24 Divisional Ambassadors!

    • What's to come: There are many Parents' Association events planned for this year in addition to volunteer opportunities, and the newsletter is the best resource to see what's on the horizon. If you'd like to get involved, complete this form to share your volunteer interest, and we'll reach out to you as each opportunity arises.

     I am eager to partner with parents as we pull the sled together. I hope you and your family soak up the last few weeks of summer, and I look forward to seeing you soon!

     Go Huskies,

    Scott McCandless P'27, '30, '30
    Parents' Association President

    Upcoming Events

    Uniform and Spirit Wear Donation Drop-off
    Monday, August 7 - Friday, August 11
    Miller House Front Porch, 8:30 a.m. - 3:00 p.m.

    Student Schedules Available Online
    Thursday, August 10

    Bus Service Sign-up Deadline
    Friday, August 11

    Varsity Football Begins
    Monday, August 14

    Fall Sports Begin
    Monday, August 21

    Senior Portraits
    Monday, August 21, and Tuesday, August 22
    Click here to schedule an appointment.

    Fall Uniform Exchange
    Wednesday, August 23
    Lower School, Room 101, 9:00 a.m. - 2:00 p.m.

    Medication Drop-Off
    Thursday, August 24
    Upper School Circle, 10:00 a.m. - 2:00 p.m.

    Fall Meet the Coaches Night
    Friday, August 25
    Upper School Gym, 5:45-6:15 p.m. 

    Upper School First Day of School
    Monday, August 28

    Upper School Back-to-School Night
    Thursday, August 31
    6:45 - 9:00 p.m.

    Labor Day - Grades JK-12, No Classes
    Monday, September 4

    Upper School Picture Day (9th-11th grade)
    Tuesday, September 5

    Upper School Athletics Picture Day
    Wednesday, September 6
    Upper School Commons

    Drop/Add Deadline
    Friday, September 15
    3:30 p.m.

    Letterman Jacket Fitting
    Tuesday, September 26
    Cafeteria Foyer, 11:30 a.m. - 1:00 p.m.

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